Registration and payment of fees are required for attending any of the conference events. Attendees must wear their name badge at all times while at the conference and during the social events, as it is the official entrance pass to the sessions. For the social events, it will also be necessary to present the corresponding ticket.

Registration form

Payment instructions are sent by email after filling in the registration form. Invoices are issued by:

Entity name: Universitat Politècnica de València
Address: Camí de Vera s/n. 46022 València. Spain
VAT number: ES Q4618002B

Registration fees

		Early (on or before April 23)	Late (April 24-June 5)
HEAd’25 registration	Student *	340 €	430 €
	Reduced**	410 €	500 €
	Regular	470 €	560 €
HEAd’25 extra paper		180 €
HEAd’25 + Workshop registration	Student*	360 €	450 €
	Reduced**	440 €	530 €
	Regular	500 €	590 €
Workshop-only registration		80 €	100 €

*To be entitled to the student discount, PhD students must present proof of their student status.
** Scientific committee members are entitled to the reduced registration fee.

The HEAd’25 registration fee covers:

• Conference kit
• Conference proceedings (with ISBN and DOI)
• Admission to HEAd’25 main conference scientific sessions
• Lunches
• Coffee breaks
• Conference dinner (except student registration)
• Social events

For papers to be included in the conference program and appear in the conference publications, at least one author must be registered by the early registration deadline (23 April) and attend the conference to present the paper.

Each registration covers the publication of one paper in the HEAd conference proceedings. If a registered author participates with more than one paper, the “Extra paper” fee is applicable to the second and subsequent papers.

Cancellations made on or before May 20, 2025 will receive a 75% refund. Cancellations made after May 20, 2025 will receive no refund.

In case of questions related to the registration process please contact us at headconf@upv.es.